Membership Categories and Criteria for Membership

UPCA has a number of categories of membership. Members usually join us when they first begin training on a UPCA Accredited Training Programme and become Student members. When they complete the theoretical part of their training, they can apply to become Non-Accredited Clinical Members.

Finally, when all of the supervised client hours and other practice elements have been completed and the member has fully qualified and graduated, they apply to become Accredited Clinical Members. Accredited members can also apply to be registered with UKCP at this point.

UPCA Register of Supervisors

As you may be aware, UPCA is currently setting up a register of supervisors who will also be eligible to appear on the UKCP list of supervisors. As part of this process a route whereby current supervisors can be grandparented on to the register has been devised. This grandparenting route will remain open for a period of three years running from 2012 as set out in the UKCP Policy on Supervision.

Grandparenting is a transitional process and refers to people who have practised as a supervisor before the supervision register opened and who do not hold an approved qualification. The grandparenting arrangements enable these individuals to apply for registration. All clinical members will receive a letter clarifying the grandparenting process, and inviting them to apply for registration through the grandparenting route, if they meet the requirements.

UPCA Supervision Policy is under review, more information coming soon.

How to Pay your Membership Fees

The details of membership fees are included in the Application or Renewal Form.

When you complete your form, it is important to ensure you complete the payment section, giving us a payment reference. Please use your surname, initials, membership number (if known) and the date of payment. This enables us to trace your payment.

If you use online banking, you can pay your membership fees directly to UPCA’s bank account by Bank Transfer (BACS). Simply select ‘make a payment’ and fill in the amount to pay and enter:

UPCA Account Number: 40241253 and Sort Code: 20-35-27

You can also set up a standing order to pay your fees at the beginning of each membership year, which commences 1st September and runs until 31st August.
*Remember to add your payment reference
We will send you a receipt with your certificate of membership.

You can also make a payment at a branch of your bank over the counter by filling in the payment slip with the amount and make the payment out to:


UPCA, Account Number: 40241253 and Sort Code: 20-35-27

*Remember to add your payment reference

Members who reside outside the UK can make Non-UK Transfers using IBAN, you may have to go to a branch of your bank to do this and there may be a charge.

IBAN No: GB93 BARC 2035 2740 2412 53 SWIFTBIC: BARCGB22

Annual membership fees are calculated for the year from 1st September to 31st August the following year. Reminders are sent out every July by email for the coming year. Your membership renewal is therefore due not later than 1st September each year and NOT on the anniversary of your last payment, if that was later than 1st September.

MEMBER CATEGORY ANNUAL FEE

– Student membership £21.00
– Trainee membership £45.00
– Clinical membership £75.00
– Upgrade from student to clinical £54.00 (within the same membership year that the student fee was already paid)
– Associate membership £21.00
– Re-joining fee £46.50 (If your membership has lapsed/cancelled and you apply to re-join and pay back missed years) +missed years at the rates above.

If you are unwaged or experiencing financial hardship, for example due to a break in practice, please contact us.

CPD & Annual Renewal of Membership Guidelines

The fundamental intention underpinning all CPD activity is protection of the public through the maintenance and improvement of professional standards.

UPCA clinical members are required to keep a portfolio of evidence of the CPD activities they undertake (for example, certificates of attendance, links to online resources, references to books and articles etc) demonstrating that relevant clinical professional development has been maintained and that clinical practice is up-to-date.

As part of the annual membership renewal process a CPD declaration needs to be completed and signed (an electronic signature is acceptable) confirming:

 

Client Contact Hours
  • Each week (a recommended minimum of 4 client contact hours per week for the first five years of practice).

 

Number and frequency of Supervision Hours
  • Ratio of 1:6 hours consistently for the first five years.

 

Personal Therapy
  • Continued personal therapy is recommended in the first years of clinical practice.

 

50 Hours CPD Activity
  • 50 hours is a minimum guideline not including practice hours e.g. client contact hours. Items that could be included as part of the CPD activity are:
    -Core training meetings, workshops/seminars; workshops/seminars providing development across other models
    -Experiences outside the consulting room that contribute to new ways of thinking about/engaging in clinical work
    -Complementary professional activities, research, writing, reading, spiritual practice, self-care practice
    -Clinical Supervision.

 

Indemnity insurance
  • A copy of your professional indemnity insurance certificate to evidence cover for the previous 12 months.

Note: *CPD Evidence (e.g. certificates; minutes etc) copies are not required as part of the annual renewal process however please retain originals in your CPD portfolio as you may be requested to submit this documentation during a random audit process or during your quinquennial re-accreditation assessment by UPCA.

*UKCP Universities Training College (UTC) requires members (UPCA is a member) to undertake 50 hours of CPD activities per year (in line with current UKCP requirements for a minimum 250 hours over 5 years).

Annual CPD Audit

UPCA are required to carry out a yearly audit of clinical members CPD and currently this is set at 20% of clinical members. Audit is conducted in the Spring of each year. Selection for audit is carried on a random basis. If you have been selected for audit you will be sent an audit notice with the additional CPD form to complete.

It is a condition of membership that all clinical members be audited once every five years, to demonstrate they that have met the UKCP requirement for 250 hours of CPD. The UPCA annual renewal process, together with the five yearly audit is regarded as equivalent to the UKCP quinquennial re-accreditation.

You will be required to provide evidence of your CPD and confirmation of supervision will be required. We will send you a copy of your last renewal form to assist you. You will also be required to send a copy of your current indemnity insurance certificate.

Your audit submission will be checked as complete before being sent to a UPCA assessor (usually a member of UPCA Council).

You will be notified by email of the outcome of the audit.

Breaks in Practice or Training

Members have an ethical responsibility for considering their fitness to practice and may in some circumstances decide that they need to take a break from practice. UPCA takes the view that the situation of each individual will be different and that the needs of those requiring a break in practice will be considered on a case-by-case basis. However, mechanisms need to be in place that ensure that UPCA have adequate information and records as part of their responsibility to patients and the individual practitioner.

The procedures for breaks in practice are as follows:

1. Notification of a break in practice
  • Members are required to notify UPCA of any interruption, of over 3
    months, from their practice.
  • Depending on circumstances this may need to be done prospectively or retrospectively. A form is available for recording this intention along with any mitigating circumstance.
  • Members will be required to complete a summary of their CPD plans while on a break from practice, there is form available on request for this purpose. However UPCA also recognises that some situations may mean it is not possible to undertake CPD and again the member needs to inform UPCA of this.
2. Maintaining membership
  • During a break from practice members are required to maintain their membership status and pay their membership fees.
3. Notification of return to practice
  • When the member intends to return to practice, they will also be required to complete a summary of their CPD plan for that year of practice. A form is available for this.
  • Where there has been a break from practice for a period of up to 18 months, and where appropriate CPD has not been possible, members would normally be required to provide evidence of structured / verifiable CPD or alternative / equivalent retraining, undertaken over a period of 6-12 months.
  • Where there has been a break from practice of more than 18 months members would normally be required to provide evidence of structured / verifiable CPD or alternative / equivalent retraining, undertaken over a period of 12-18 months.
  • For further information on annual CPD requirements please go to:Maintaining Your Membership

 

Breaks in training

When a student member takes an interruption from training and concurrent break from supervised practice, approved by their training institution, this is regarded as a break in training. The student will not be liable for membership fees during this period, provided the programme leader informs UPCA about the break.

Please ask your programme leader to contact us in these circumstances to temporarily suspend your membership. When you return to training, please contact us to renew your membership.

Relationship between UKCP and UPCA

UPCA is an organisational member* and accrediting body of UKCP. Students of UPCA courses leading to a psychotherapy or psychotherapeutic counselling qualification/UKCP registration, must join UPCA at the commencement of training as a Student member and remain in membership for the duration of training.

Student members of a UPCA course leading to a psychotherapy or psychotherapeutic counselling qualification/registration, may also voluntarily apply to join UKCP as a Student member or Trainee member, if required by their university or placement/employer.

UPCA UKCP Diagram 2022

How to join UKCP

Student member

To apply, please go to; Join us | UKCP (psychotherapy.org.uk) to complete an online application form for student membership. There is no fee for student membership of UKCP.

Once UKCP have received your completed application form and payment information, they will verify your details with your organisational member* UPCA, who holds details of your eligibility.

 This will usually take around 7-10 working days.

Are you eligible?

You are eligible for free UKCP student membership if you are on a training course with a UKCP-registered organisational member, such as UPCA, which leads to a psychotherapy or psychotherapeutic counselling qualification/registration.

Student membership is available up to the point when you enter into any clinical practice for which the UKCP organisational member* accepts supervisory responsibility. At that point, you should become a UKCP trainee member.

It is a requirement of UPCA programme approval, that students studying on UPCA accredited programmes/courses, maintain UPCA student membership for the duration of their training and thereby agree to abide by the UPCA code of conduct, performance and ethics. 

Trainee member

To apply, please go to; Join us | UKCP (psychotherapy.org.uk) to complete an online application form for trainee membership. There is a fee for trainee membership of UKCP. (see p. 3 below)

Once UKCP have received your completed application form and payment information, they will verify your details with your organisational member* UPCA, who holds details of your eligibility.

This will usually take around 7-10 working days.

Are you eligible?

To be eligible for UKCP trainee member status you must belong to a UKCP-registered organisation, such as UPCA. You must also be in the process of completing a training course and undertaking the required clinical practice hours with a UKCP organisational member*. In the case of UPCA each University has its own processes for contracting with placement agencies over clinical supervision.

To apply, please go to;  Join us | UKCP (psychotherapy.org.uk) to complete an online application form for trainee membership.

Once UKCP have received your completed application form and payment information, they will verify your details with UPCA as your organisational member*, who holds details of your eligibility. This will usually take around 7-10 working days.

Non-accredited clinical members of UPCA 

On graduating trainee members of UKCP, who have further outstanding requirements for accreditation are required to take up Non-Accredited Clinical membership of UPCA.  

UPCA members in this category are not entitled to apply to UKCP for entry onto the UKCP register. There is no UKCP equivalent of Non-accredited clinical members, UKCP regards Non-accredited clinical members of UPCA as Trainee members. 

To apply to UKCP, please go to;  Join us | UKCP (psychotherapy.org.uk) to complete an online application form for trainee membership. There is a fee for trainee membership of UKCP. (see p. 3 below) 

Once UKCP have received your completed application form and payment information, they will verify your details with UPCA as your organisational member*, who holds details of your eligibility. This will usually take around 7-10 working days.

Registered member of UKCP

Accredited Clinical Members of UPCA can join UKCP as a Full Clinical Member and apply to join the UKCP National Register. If you have fully completed your training and are already a member of a UKCP organisation, such as UPCA, you can apply to join the UKCP Register online at; Join us | UKCP (psychotherapy.org.uk)

Once you have completed your application form and payment information, UKCP will verify your details with your organisational member*. This will usually take around 7-10 working days. 

Are you eligible?

This membership category is open to graduates from UPCA accredited, psychotherapy and psychotherapeutic counselling training programmes. Graduates will have completed all requirements of the programme and training, and fulfilled the necessary criteria for registration as either a psychotherapeutic counsellor or a psychotherapist. Consequently, these members are entitled to apply to UKCP for entry onto the relevant sections of the UKCP register.

Payment

Details of UKCP membership fees can be found on the UKCP website in; JOIN US FAQ’s at; Membership FAQs | UKCP (psychotherapy.org.uk)

Annual Renewal of Membership of UKCP and UPCA

Please note all UKCP members/registrants are required to remain in membership of their organisational member (i.e. UPCA).  If you cancel or lapse your UPCA membership at any time, your UKCP membership will also lapse/be cancelled.

The UPCA membership year runs from 1st September to 31st August each year. You will receive a renewal reminder by email from UPCA every year in July. Payment is due by 1st September every year and not on the anniversary of the last payment.

UKCP membership and fees are additional to, and separate from UPCA membership, UKCP will also send you a reminder every August for membership year 1st October to 30th September. 

 

If you have any questions about UPCA membership please contact:

contactupca@gmail.com